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There's a question founders are starting to ask in private that nobody quite has the language for yet: "How do I actually manage my AI agents?"
Not in the philosophical sense. In the practical sense. How do you add a new capability? How do you know if an agent is doing good work? How do you fix one that isn't? And when an AI agent has a specific job to do, how do you set them up to do it well?
This article is about treating AI agents the way you'd treat a human hire — with intentional role design, a structured onboarding process, clear performance expectations, and a willingness to replace what isn't working.
Bad human hires usually trace back to bad role design. Someone hired for "growth" with no clarity about whether that means marketing, sales, or product. Someone hired as "head of operations" with no agreement about what decisions they own versus what requires approval.
AI agents have the same problem, and founders make the same mistake: "I'll add an AI for marketing" without defining what the AI is actually supposed to do, what inputs it needs, what outputs it should produce, and what decisions are in its domain versus yours.
Role design for AI agents starts with the same questions you'd ask for a human hire:
Agents that have been given a specific role with clear scope tend to produce much better output than agents given a vague mandate and left to figure it out.
Every AI agent in the Board Room has a base capability set — the knowledge and reasoning that comes with the core model. But domain expertise is loaded separately through Skills, modular expertise files in SKILL.md format.
Think of Skills as the specialized qualifications on a résumé. A marketing agent's base capability might include general communication and analytical reasoning, but the "B2B SaaS positioning" Skill is what makes it genuinely useful for your specific context versus giving you generic marketing advice.
When you're evaluating what Skills to load into an agent, the same vetting logic applies as with a human hire:
You've defined the role and selected the Skills. Now the agent needs context.
This is the AI equivalent of the first two weeks on a new job. A human employee needs to understand your company, your customers, your processes, and your culture before they can do genuinely useful work. An AI agent needs the same thing — and it needs it faster, because it doesn't get it through osmosis over the first few weeks.
The User Dossier system in the AI Board Room handles the core business context: your stage, your model, your current challenges, your history. This is injected before every session.
But onboarding an agent to a specific function requires more granular context:
The more specific the context, the more useful the agent. A Cipher session where you've provided detailed financials will produce better analysis than one where Cipher is working from general descriptions.
Before fully trusting a new agent or a new configuration, run it in a controlled trial.
Through the Agent-to-Agent (A2A) protocol, your existing AI board can work with a new agent on a real but lower-stakes problem. Observe how it reasons. Notice what it misses. See whether it asks clarifying questions or charges ahead with confident-sounding bad advice.
This is the AI equivalent of the probationary period. You're not yet giving this agent access to your most sensitive strategic discussions. You're watching how it handles a real problem before expanding its scope.
Questions to evaluate during the trial:
AI agents don't get demotivated. They don't have career goals. They don't leave for competitors. But they do degrade — not in capability, but in relevance.
An agent loaded with context from six months ago may be giving you advice that made sense then but doesn't account for how your business has changed. An agent loaded with Skills designed for an early-stage bootstrapped company may be poorly calibrated for a funded growth stage company.
The signal for replacement or significant reconfiguration:
Replacing or reconfiguring an AI agent is not a failure. It's the expected lifecycle. The founders who manage AI teams well treat agent configuration as ongoing work, not a one-time setup.
The real value of thinking about AI agents as team members isn't just the quality of any individual agent. It's what happens when well-configured agents work together.
A Cipher that has been given real financial context will give Nova better constraints for operational planning. A Pulse that understands your actual positioning will give Atlas better inputs for strategic decisions. The agents learn from and build on each other's context through the A2A protocol — and the more deliberately you've configured each one, the more valuable those interactions become.
This is what separates founders who are getting marginal value from their AI Board Room from founders who are getting genuine leverage: the intentionality of the team configuration.
Ready to build an AI Board Room that actually performs?
The process starts at JobInterview.live. Define the roles. Load the right Skills. Provide real context. Run the trial. Iterate.
Your AI team is only as good as how deliberately you assembled it.
